Contents :
We refer to the above matter.
We wish to inform your goodselves that the 3rd AGM of HPI is scheduled to be held at Plum Blossom Room, Level 2, Garden Hotel, No. 2, Jalan Jenang, 83000 Batu Pahat, Johor Darul Takzim on Monday, 25 October, 1999 at 11.00 a.m. We are pleased to enclose herewith a copy of the Notice of the aforesaid 3rd AGM for your attention.
HPI RESOURCES BERHAD
(Company No. : 376950 - K)
(Incorporated in Malaysia)
NOTICE IS HEREBY GIVEN that the Third Annual General Meeting of the Company will be held at Plum Blossom Room, Level 2, Garden Hotel, No. 2, Jalan Jenang, 83000 Batu Pahat, Johor Darul Takzim on Monday, 25 October, 1999 at 11.00 a.m. for the following purposes:-
AGENDA
1. | To receive and adopt the Report of the Directors and the Audited Accounts for the financial year ended 31 May, 1999 together with the Report of the Auditors thereon. | (Resolution 1) |
2. | To declare a first and final tax exempt dividend of 2% amounting to RM700,000.00 for the financial year ended 31 May, 1999. | (Resolution 2) |
3. | To approve the Directors fees amounting to RM20,000.00 for the financial year ended 31 May, 1999 | (Resolution 3) |
4. | To re-elect the following Directors who are retiring in accordance with Article 105(1) of the Companys Articles of Association :-
(a) Mr. Chan Chor Ang
(b) Mr. Chew Teck Cheng | (Resolution 4)
(Resolution 5) |
5. | To re-appoint Messrs. Arthur Andersen & Co as Auditors of the Company until the conclusion of the next Annual General Meeting and to authorise the Directors to fix their remuneration. | (Resolution 6) |
6. | As Special Business:
To consider and if thought fit, to pass the following resolution as Ordinary Resolution :-
Authority to directors to allot and issue shares
That pursuant to Section 132D of the Companies Act, 1965, the Directors be and are hereby authorised to issue shares in the Company at any time until the conclusion of the next Annual General Meeting and upon such terms and conditions and for such purposes as the Directors may, in their absolute discretion, deem fit provided that the aggregate number of shares to be issued does not exceed 10% of the issued share capital of the Company for the time being, subject always to the approval of the relevant regulatory bodies being obtained for such allotment and issue. | (Resolution 7) |
7. | To transact any other ordinary business for which due notice has been given. | ![](/icons/ecblank.gif) |
NOTICE IS ALSO HEREBY GIVEN that the First and Final Tax Exempt dividend of 2% amounting to RM700,000.00 will be payable on 8 December, 1999 to depositors who are registered in the Record of Depositors at the close of business on 23 November, 1999 if approved by members at the Third Annual General Meeting on 25 October, 1999.
Duly completed transfers received by the Companys Registrar, Securities Services (Holdings) Sdn. Bhd., up to 5.00 p.m. on 22 November, 1999 will be registered before entitlement is determined. The dividend, if approved will be paid on 8 December, 1999.
A Depositor shall qualify for entitlement only in respect of:-
(a) shares transferred into the Depositors Securities Account before 12.30 p.m. on 22 November, 1999; and
(b) shares bought on the Kuala Lumpur Stock Exchange on a cum entitlement basis according to the Rules of the Kuala Lumpur Stock Exchange.
By Order of the Board
CHUA SIEW CHUAN
TAN SOI LIM
Secretaries
Dated : 8 October, 1999
Explanatory Notes to Special Business:
The proposed adoption of the Ordinary Resolution under Special Business is primarily to give flexibility to the Board of Directors to issue and allot shares at any time in their absolute discretion without convening a general meeting.
Notes:
1. A member of the Company entitled to attend and vote at the Meeting is entitled to appoint a proxy to attend and vote in his stead. A proxy may but need not be a member of the Company and a member may appoint any person to be his proxy without limitation and the provisions of Section 149(1)(b) of the Act shall not apply to the Company.
2. In the case of a Corporate member, the instrument appointing a proxy shall be under its Common Seal or under the hand of an officer or attorney, duly authorised in that behalf.
3. Where a member appoints more than one proxy, the appointment shall be invalid unless he specifies the proportion of his holding to be represented by each proxy.
4. The instrument appointing a proxy must be deposited at the Registered Office of the Company at Suite 11.2B, Level 11, Menara Pelangi, No. 2, Jalan Kuning, Taman Pelangi, 80400 Johor Bahru, Johor Darul Takzim not less than 48 hours before the time for holding the Meeting.